Effective Date: September 2, 2016
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Because Amelia is a global company with customers located in many different countries around the world, it’s important that we comply with data privacy laws in many jurisdictions. Amelia has implemented various mechanisms to enable the lawful transfer of personal data from the European Economic Area (EEA) and Switzerland to other countries globally. Here is a quick chart showing how we use each of these mechanisms for data transfers. For more detailed information about each of these mechanisms, see below.
| Data Processor[1] | Data Controller[2] | Comments | |
| Privacy Shield | X | ||
| Standard Contractual Clauses (intercompany) | X | Contact Amelia for details. | |
| Standard Contractual Clauses (customer/CA) | X | See below for more details. | |
| Amelia Human Resources and Internal Transfers | X | Internal Amelia users may also visit the Amelia intranet for additional information |
Privacy Shield Policy
This Privacy Shield Policy (“Policy”) describes how Amelia and its subsidiaries and affiliates in the United States (“US”) (“Amelia,” “we,” or “us”) collect, use, and disclose certain personally identifiable information that we receive in the US from the European Economic Area and Switzerland (collectively, and for purposes of simplicity, "EEA Personal Data"). This Policy supplements our Website Privacy Policy located at https://amelia.ai/legal/privacy/, and unless specifically defined in this Policy, the terms in this Policy have the same meaning as the Website Privacy Policy.
Amelia complies with the EU-U.S. Privacy Shield Framework and Swiss-U.S. Privacy Shield Framework as set forth by the U.S. Department of Commerce regarding the collection, use, and retention of personal information transferred from the European Union and Switzerland to the United States. Amelia has certified to the Department of Commerce that it adheres to the Privacy Shield Principles. If there is any conflict between the terms in this privacy policy and the Privacy Shield Principles, the Privacy Shield Principles shall govern. To learn more about the Privacy Shield program, and to view our certification, please visit https://www.privacyshield.gov/.
For purposes of enforcing compliance with the Privacy Shield, Amelia is subject to the investigatory and enforcement authority of the US Federal Trade Commission. To review Amelia’s representation on the Privacy Shield list, see the US Department of Commerce’s Privacy Shield self-certification list located at: https://www.privacyshield.gov/list.
Personal Data Collection and Use
Our Website Privacy Policy located at https://amelia.ai/legal/privacy/ describes the categories of EEA Personal Data that we may receive in the US as well as the purposes for which we use that EEA Personal Data. Amelia will only process EEA Personal Data in ways that are compatible with the purpose that Amelia collected it for or for purposes the individual later authorizes. Before we use your EEA Personal Data for a purpose that is materially different than the purpose we collected it for or that you later authorized, we will provide you with the opportunity to opt out. Amelia maintains reasonable procedures to help ensure that EEA Personal Data is reliable for its intended use, accurate, complete, and current.
Data Transfers to Third Parties
- Third-Party Agents or Service Providers. We may transfer EEA Personal Data to our third-party agents or service providers who perform functions on our behalf. Where required by the Privacy Shield, we enter into written agreements with those third-party agents and service providers requiring them to provide the same level of protection the Privacy Shield requires and limiting their use of the data to the specified services provided on our behalf. We take reasonable and appropriate steps to ensure that third-party agents and service providers process EEA Personal Data in accordance with our Privacy Shield obligations and to stop and remediate any unauthorized processing. Under certain circumstances, we may remain liable for the acts of our third-party agents or service providers who perform services on our behalf for their handling of EEA Personal Data that we transfer to them.
- Disclosures for National Security or Law Enforcement. Under certain circumstances, we may be required to disclose your EU Personal Data and Swiss Personal Data in response to valid requests by public authorities, including to meet national security or law enforcement requirements.
Security
Amelia maintains reasonable and appropriate security measures to protect EU Personal Data and Swiss Personal Data from loss, misuse, unauthorized access, disclosure, alteration, or destruction in accordance with the Privacy Shield.
Access Rights
You may have the right to access the EEA Personal Data that we hold about you and to request that we correct, amend, or delete it if it is inaccurate or processed in violation of the Privacy Shield. These access rights may not apply in some cases, including where providing access is unreasonably burdensome or expensive under the circumstances or where it would violate the rights of someone other than the individual requesting access. If you would like to request access to, correction, amendment, or deletion of your EEA Personal Data, you can submit a written request to the contact information provided below. We may request specific information from you to confirm your identity. In some circumstances we may charge a reasonable fee for access to your information.
Questions or Complaints
You can direct any questions or complaints about the use or disclosure of your EEA Personal Data to us [email protected]. We will investigate and attempt to resolve any complaints or disputes regarding the use or disclosure of your EEA Personal Data within 45 days of receiving your complaint. Amelia’s independent recourse mechanism for Privacy Shield complaints for use by EU and Swiss individuals is JAMS. If you are unsatisfied with the resolution of your complaint, you may contact JAMS at https://www.jamsadr.com/eu-us-privacy-shield for further information and assistance.
Binding Arbitration
You may have the option to select binding arbitration for the resolution of your complaint under certain circumstances, provided you have taken the following steps: (1) raised your complaint directly with Amelia and provided us the opportunity to resolve the issue; (2) made use of the independent dispute resolution mechanism identified above; and (3) raised the issue through the relevant data protection authority and allowed the US Department of Commerce an opportunity to resolve the complaint at no cost to you. For more information on binding arbitration, see US Department of Commerce’s Privacy Shield Framework: Annex I (Binding Arbitration).
Contact Us
If you have any questions about this Policy or would like to request access to your EU Personal Data and Swiss Personal Data, please contact us as follows: [email protected] or by mail at Amelia, Privacy and Data Security Officer, 17 State Street, 14th Floor, New York, New York 10004.
Changes to This Policy
We reserve the right to amend this Policy from time to time consistent with the Privacy Shield’s requirements.
Standard Contractual Clauses
Amelia has developed and implemented intercompany contracts, including Standard Contractual Clauses, among the Amelia entities located in the EEA (as data exporters) and Amelia entities located outside the EEA to which personal data is transferred (as data importers) and such mechanism is used to transfer personal data as a Data Processor.
If a customer or partner specifically requires the implementation of Standard Contractual Clauses directly with a Amelia entity outside of the EEA, where appropriate and where Amelia is a Data Processor for the customer or partner, Amelia has prepared a data processing agreement to download. This agreement sets out Amelia’s commitment to privacy and data protection when processing data in connection with the provision of products and services to our customers and partners and dealing with the transfer of personal data outside the EEA and Switzerland in connection with the provision of such products and services.
If you have any questions, please send an email to [email protected].
[1] Amelia is generally a data processor when your company provides Amelia with access to personal data originating from your company, e.g. a file for product support or other services, or data in a hosted environment.
[2] Amelia is generally a data controller when you provide your data as an employee or for similar Amelia internal usage.